Work With Us

• April 13th, 2022
• Y Plus Global

Events Coordinator

Y+ Global is the Global Network of Young People Living with HIV which aims to provide ethical empowerment ensuring excellence in leadership, education and engagement of young people living with and affected by HIV in spaces that impact our health and rights.

Assignment description

Role	Events Coordinator
Reporting to	Director of Programmes, Management and Governance
Summary of the role	The Events Coordinator to support in the coordination and implementation of our AIDS 2022 activities. The Events Coordinator will support the Y+ Global team, working closely with project staff, country networks to implement planned activities both in-person and virtual through the country hubs in 12 countries in Global North and Global South. You will support the whole process from the planning stage, right through to running the event and carrying out the post-event evaluation.
Key responsibilities	Development of the virtual country hub implementation guide. Liaise with the Communication, Evidence and Influence team to provide and update a roadmap for Y+ Global Suggest interventions to enhance success of the Y+ Global activities at AIDS 2022. Share a facility use plan to align with the conference plan and floor map provided. (if already allocated) Ensure that all aspects of event planning have strategic value in reaching the conference goals. Support with venue identification and hiring for the side-events. Ensure preparations for the required audio-visual equipment for the radio booth and all processes for live broadcasting. Support the recruitment of social media influencers to support the proceedings. Support organization of the different presentations for the abstracts and workshops sessions. Ensure all presentations are uploaded in advance onto the required system . Ensure that moderators are planned for, social media influencers clearly organized, and be available to promptly support them. Suggest restaurants for the team including those on special dietary. Recommend alternate accommodation if secured accommodation reaches capacity. Delivering of the AIDS 2022 report for Y+ Global. Produce post-event evaluation to inform future events. Any other assigned tasks related to Y+ Global’s AIDS 2022 participation.
Contract	4 Months
Location	Flexible and should be able to travel to Montreal, Canada

Experience and qualifications

• A tertiary qualification in project management, social sciences, events planning and management and any other related field.
• At least two years in leading global conference planning and events management.
• Excellent organizational skills with the ability to plan and meet deadlines with teams of people from diverse, cross-cultural backgrounds.
• Aspects of project management and budgeting.
• Fluency in English and proficiency in French, Portuguese or Spanish is an added advantage.
• Excellent communication skills with the ability to write clearly, concisely and with strong verbal communication skills.
• Strong customer service orientation.

Personal qualities and skills

• Focus on detail and accuracy.
• Manage a range of tasks at the same time.
• Support a dynamic international team based in different locations.
• Highly self-motivated and able to thrive in a small team.
• Ability to prioritize a busy workload and to meet deadlines.
• Demonstrable interest and enthusiasm to work with young people in all their diversity without prejudice.
• Demonstrated commitment to safeguarding and promoting the welfare of vulnerable adults, children and young people.

Send a two pager CV and one pager cover letter to application@yplusglobal.org by the 22^nd of April 2022 at 23.59 CEST.

Young people below the age of 30 years are encouraged to apply.

Y+ Global is an equal opportunity employer that does not discriminate in terms of race, tribe, place of origin, political opinion, creed, gender, pregnancy or HIV status.